New Team Member Onboarding 🚀

Welcome to Ultralytics! This guide will help you navigate your first 90 days and set you up for success.

Before Your First Day 📋

Pre-Start Timeline

Expect to receive your onboarding materials 5-7 business days before your start date. Contact HR immediately if you haven't received everything by this time.

High-Resolution Hybrid Reminder

We work where the speed is. If you're within commutable distance of a hub, plan to be onsite every Tuesday, Wednesday, and Thursday (Anchor Days) starting Week 1; badge data is reviewed and presence is part of performance. Coordinate travel for Week 1 as needed.

Pre-Start Checklist

Documents

Employment contract and required paperwork
Equipment

Hardware specs and delivery details
Access

Google Workspace, Slack, GitHub credentials
Reading

Introduction and Mission & Values

Access Setup Sequence

Expect to first receive an invite at your personal email to sign into Rippling and complete all onboarding steps there (ID verification, profile, benefits, etc.).
After Rippling is ready, sign into Slack with your new Ultralytics email so teammates can find you.
Finally, sign up to the Ultralytics Portal—your essential gateway for internal orientation, critical onboarding tasks, and immediate access to core company resources.

What to Prepare

Item	Purpose	When Needed
Government-issued ID	Background check verification	Day 1
Bank details	Payroll setup	First week
Emergency contact	Update in Rippling	Day 1
Questions list	Reference during onboarding	Day 1

First Day 🎉

Morning Session (9:00 AM - 12:00 PM)

Welcome Meeting (30 min)IT Setup (60 min)HR Onboarding (45 min)

With your manager:

Office tour (onsite at our dog-friendly office 🐶) or virtual workspace overview
Team introductions
First week schedule review
Anchor Day expectations (Tue/Wed/Thu onsite) and badge process

Getting your workspace ready:

Unbox and configure hardware
Install Rippling MDM on all devices
Set up Google Workspace, Slack, GitHub
Sign up to the Ultralytics Portal post-Slack setup. This is your central operational hub, featuring real-time dashboards, vital onboarding steps, and critical tools.
Configure email signature (automated)

Need help? Post in the #it-support Slack channel for fastest response.

Administrative setup:

Complete Rippling profile
Review benefits and PTO policy
Sign any remaining documents
Set up direct deposit

Afternoon Session (1:00 PM - 5:00 PM)

Team Lunch (60 min)Security Training (60 min)Dev Environment (90 min)First Assignment

Onsite: Join team at local restaurant or office kitchen Remote: Virtual coffee chat

Required Compliance

Must be completed on Day 1

Complete GDPR, CCPA, and security awareness training via Vanta
Review Security Requirements
Understand Code of Conduct
Review Social Media Policy

For engineering roles:

# Clone repositories
git clone https://github.com/ultralytics/ultralytics.git
cd ultralytics

# Install dependencies
pip install -e .

# Verify installation
yolo checks

Set up IDE and tools per Software Policy

Quick win:

Small starter task or documentation review
Submit your first PR (even a typo fix counts!)

First Week 📚

Key Objectives

Understand the company: Mission, values, products, and market position
Meet the team: Schedule 30-min coffee chats with key collaborators
Learn the tech stack: Read documentation, explore codebase
Embrace AI-First: Integrate approved AI assistants and automations into your daily toolkit—driving efficiency and accelerating impact
Complete required training: All compliance modules in Vanta
Ship your first contribution: Submit a small PR (documentation fix, test addition, or bug fix)

Daily Schedule

High-Resolution Hybrid cadence:

Tue/Wed/Thu (Anchor Days): Onsite, synchronous collaboration; attend standups, whiteboard sessions, and pair/debug in person. Default to in-office working hours aligned to your hub’s local time.
Mon/Fri: Flex for deep work and async coordination unless launch weeks require additional onsite collaboration.
Daily rituals: Morning standup (15 min) for progress/blockers; 4-6 hours of focus time; team lunch on Wednesdays (Ultralytics-paid for in-office employees); 1:1 with manager (Friday, 30 min) to review the week and plan next steps.

Week 1 Checklist

Complete all compliance training in Vanta
Read handbook: Introduction, Mission & Values, Hardware/Software policies, Development workflow
Set up development environment and run tests successfully
Meet your immediate team (5-10 people)
Join key Slack channels: #general, #it-support, #your-team
Submit first PR (even if just fixing a typo in docs)
Schedule coffee chats with 3-5 people from other teams
Complete your Ultralytics Portal onboarding tasks (e.g., bio/social verification, AI agent enablement if applicable) and bookmark the dashboard

First Month 🎯

Key Objectives

Contribute meaningfully: Ship features or fixes that provide real value
Build relationships: Know most people on your direct team and key collaborators
Understand workflows: Git, CI/CD, PR reviews, deployment process
Take ownership: Own a small project or feature area
Provide feedback: Share onboarding improvement ideas

Month 1 Milestones

Week 2:

Ship your first significant PR (feature, optimization, or meaningful fix)
Present in engineering standup or demo session
Attend company all-hands meeting
Complete coffee chats with 5+ team members across different functions

Week 3:

Take on project ownership with defined scope and timeline
Participate in code reviews for teammates
Attend product planning or sprint planning session
Read Product Development guide

Week 4:

Ship project or major milestone
Present work in team demo or all-hands
Provide onboarding feedback to manager
Set 90-day goals with manager

Learning Resources

Technical:

YOLO Documentation - Complete technical guide
Development Workflow - PR process and standards
CI/Testing - Quality and testing practices
Internal tech talks (recordings in shared drive)

Company & Culture:

Company Goals - Strategic priorities
OKRs Guide - Goal-setting framework
Previous all-hands presentations
Blog - Company updates and tutorials

First 90 Days 🚀

Key Objectives

Own Your Domain

Be the go-to person for your area of expertise
Drive Independently

Lead features from design to deployment
Mentor Others

Help onboard the next new team member
Shape Direction

Contribute ideas to roadmap and planning
Celebrate Wins

Ship meaningful improvements users notice

90-Day Goals Framework

Work with your manager to define specific, measurable goals:

End of 90 Days

Quarterly performance review in Rippling with manager (60 min)
- Review accomplishments against 90-day goals
- Discuss what's working well and areas for growth
- Set next quarter goals and development plan
- Review career progression framework and level expectations
- Address any concerns or questions
Celebrate: You're now a full-fledged Ultralytics team member! 🎉

Role-Specific Onboarding

Engineering Roles

Week 1-2: Ship first PR, understand CI/CD pipeline, complete test suite
Week 3-4: Own small feature, participate in design reviews
Month 2: Lead feature development, mentor on code reviews
Month 3: Drive architecture decisions, contribute to technical roadmap

Product/Design Roles

Week 1-2: Shadow customer calls, review product analytics, understand user personas
Week 3-4: Contribute to roadmap planning, create first design/spec
Month 2: Own feature from concept to launch
Month 3: Lead product initiative, influence quarterly planning

Operations/Business Roles

Week 1-2: Shadow processes, understand workflows, meet key stakeholders
Week 3-4: Take ownership of specific processes or accounts
Month 2: Drive process improvements, automate workflows
Month 3: Lead cross-functional initiative, influence strategy

Onboarding Resources

Tools & Access

Rippling: HR, PTO, equipment, compliance training
Google Workspace: Email, calendar, drive, docs
Slack: Team communication and collaboration
GitHub: Code repositories and issues
Notion or Linear: Project management and documentation
Vanta: Security and compliance training

Who to Contact

Manager: Day-to-day questions, project guidance, career development
HR Team: Benefits, PTO, policies, personal matters (#hr on Slack)
IT Support: #it-support on Slack
Legal: legal@ultralytics.com for contracts and compliance
Security: security@ultralytics.com for incidents

Tips for Success 💡

First 30 Days

Ask QuestionsTake NotesBe ProactiveShip Early, Ship OftenBuild RelationshipsSeek Feedback

No question is too small - everyone was new once. Use Slack, schedule 1:1s, and ask during meetings.

Document processes, shortcuts, and learnings. Create a personal wiki or notebook.

Don't wait to be told what to do - suggest ideas and volunteer for tasks.

Bias toward action and rapid iteration. Perfect is the enemy of done.

Coffee chats are high-value. Schedule 3-5 per week in your first month.

Ask manager and peers how you're doing weekly. Make adjustments quickly.

Long-Term Success

Principle	Practice
Own Outcomes	Focus on impact, not just activity
Communicate Clearly	Over-communicate early, especially async
Embrace Feedback	View critiques as growth opportunities
Stay Curious	Always be learning and experimenting
Help Others	Best way to learn is teaching
Have Fun	We're building the future of AI - enjoy the journey!

Feedback & Questions

Have onboarding feedback or questions?

Slack DM your manager: For immediate questions or concerns
Submit PR to handbook: Help us improve onboarding for future team members
Email HR: For sensitive or personal matters

We're constantly improving onboarding based on new team member feedback. Your input makes the next person's experience better!

📅 Created 1 month ago ✏️ Updated 4 days ago

New Team Member Onboarding 🚀

Before Your First Day 📋

Pre-Start Checklist

Access Setup Sequence

What to Prepare

First Day 🎉

Morning Session (9:00 AM - 12:00 PM)

Afternoon Session (1:00 PM - 5:00 PM)

First Week 📚

Key Objectives

Daily Schedule

Week 1 Checklist

First Month 🎯

Key Objectives

Month 1 Milestones

Learning Resources

First 90 Days 🚀

Key Objectives

90-Day Goals Framework

End of 90 Days

Role-Specific Onboarding

Engineering Roles

Product/Design Roles

Operations/Business Roles

Onboarding Resources

Tools & Access

Key Slack Channels

Who to Contact

Tips for Success 💡

Feedback & Questions